As a member of the Information Governance department the Matter Mobility Technician assists in the review and release of the Firm's client and business information, and the receipt of lateral attorney?s client matter files coming to our Firm.
Responsible for the monitoring, management, and documenting the receipt of Client Release Letters, files needing to be released, and files to be received.
Work closely with the Matter Mobility Coordinator and Matter Mobility Data Tech to ensure the timely release and organization of the Firm's client matter information.
Process incoming information and documents using Govern RIM application.
Track procedures for internal reference materials, which may include standards, technical reports, internally developed processes and procedures.
Validate integrity of accessioned records using established quality control procedures to verify completeness/thoroughness of the records (check creation date, originator, and file name to validate records? content).
Confirm and verify data in the RIM software application according to established policies and procedures.
Demonstrate proficiency in the use of RIM technologies to support deployment and training to end users.
Perform file review and release tasks to ensure only files approved for release are released, upload to KiteWorks and monitor for receipt in a timely fashion.
Follow established procedures to protect the integrity and authenticity of records.
Use RIM applications for indexing, tracking and retention of information.
Recognize conflicting data prior to entry and analyze and evaluate data.
Respond to questions from end users or redirect to subject matter experts and communicate appropriately for the task verbally and in writing when necessary.
Demonstrate proficiency with deployed RIM technologies and apply barcode and other tracking identifications to folders, redwells, boxes and ESI (Electronically Stored Information).
Qualifications (Experience, Knowledge, Skills and Abilities): Education:
Minimum of high school diploma or equivalent, required.
Prefer candidates with 2 - 4 years? work experience as a Records Clerk or equivalent and one or more years of college with specialized course work in administrative management and computer technology.
Knowledge, Skills, & Abilities:
RIM technologies and schemas. Filing procedures and best practices.
Requires strong computer skills including working knowledge of desktop office software and demonstrated competency in proofreading.
Requires experience in operating office equipment such as reprographics equipment, calculators, and reader/printers. Experience with digital imaging scanners or microfilm cameras preferred.
Work Environment & Physical Demands
This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Medium Work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects 20 to 50 pounds frequently, and/or greater than negligible up to 10 pounds. Physical Demand requirements are in excess of those for Light Work.
Stooping: Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
Kneeling: Bending legs at knee to come to a rest on knee or knees.
Crouching: Bending the body downward and forward by bending leg and spine.
Reaching: Extending hand(s) and arm(s) in any direction.
Pushing: Using upper extremities to press against something with steady force in order to thrust forward, downward or outward.
Pulling: Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion.
Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
Finger Dexterity: Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.
Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.
Worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.
This job description is not an exhaustive list of all functions that the employee may be required to perform and the employee may be required to perform additional duties. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at-will. Employees must be able to satisfactorily perform all of the essential functions of the position with or without a reasonable accommodation. If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position.
* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.